Scanning a sensitive document to your email, then finding out the file has not made it to your inbox is a nightmare scenario, Luckily, ITS have developed Docslide to address security concerns around scanning files to email.
Docslide not only encrypts and saves the scanned file to a secure folder but also transmits it via a secure encrypted HTTPS link to the scanned document. Only the user who scanned it has access and the downloaded file is then deleted from the server.
Docslide is compatible with many of the leading scanning solutions including PaperCut MF and Umango.
Example 1: Scan to email with encrypted HTTPS link via PaperCut:
Job is scanned using PaperCut integrated scanning and sent to DocSlide including user login detail as the filename. DocSlide then saves in secure folder, encrypts, and sends encrypted HTTPS link to the user’s email which only they can download.
Example 2: Scan to email with encrypted HTTPS link and Umango OCR:
Job is scanned using PaperCut integrated scanning and sent to DocSlide including user login detail as the filename. Job is then sent to Umango for OCR and returned to DocSlide where it is saved in a secure folder, encrypted, and the encrypted link is then sent to the user’s email.
Example 3: Docslide scan from MFD to user’s home folder:
Job is scanned using the native mail feature on the MFD and sent to DocSlide. The user details are retrieved from PaperCut and used to name the scanned file. DocSlide then sends the job to the user’s home folder where it can be accessed.
- Administered via a web portal on any browser
- Scans and processes files with xml metadata
- Reads XML metadata for user information from scanning solutions such as Umango
- Can receive scanned jobs from hot folders
- Stores and encrypts jobs in server folder
- Utilises file names of scanned files to process jobs
- Deletes scanned files after set configured time has elapsed
- Ensures only intended recipient can download scanned file
- Documents can be shared with others via web link
- Integrates with LDAP, Active Directory and PaperCut to retrieve user attributes such as email address and home folder details
- Jobs can be archived including user metadata
- Desired output destinations can be defined as email with attachment, email with https link, home folder or any specified folder
- Includes embedded database for system configuration
- Can store scanned jobs in multiple locations in one process
- Exports scanned files and creates metadata file via system variables; txt, xml, xst etc.
- Available in English, Polish, Spanish, Turkish, Swedish, Dutch, French, Russian and German languages